When planning classical music concert Orange County, there are some event planning mistakes you need to avoid. Guests might not notice when things are right but they will notice when things go wrong. Delivering a great experience for your guests means tending to every detail from the beginning to the end. This can be a recipe for stress for event planners but most of the stress can be mitigated by preparing early. When it comes to planning your event, you should avoid the following event planning mistakes.
Not making use of the right technology
While technology may seem like something can easily sort out on the day of the event, this may be one of the biggest oversights that prevent events from running smoothly with the rise of hybrid and virtual events. Before the event starts, your technology team should do a full tech check and ensure things are working accordingly ad this includes TV screens, guest list software, microphones, projectors, adapters and other technology-related items you wish to use. It is also a great idea to familiarize yourself with AV/IT so that you can have a clear understanding of what tech is being used and things you need to keep in mind when preparing for your event.
During preparations, it is important to keep in mind that noise levels will be higher on the day of your event with audience chatter so you’ll do well to have a dedicated sound professional on hand to make adjustments in real-time during your classical music concerts. Mac and PC compatibility issues are also overlooked from time to time. For your sanity, choose one operating system you wish to use and stick to it.
Not communicating before the event
Your guest list is very important when it comes to a successful event. For some reason, organizers tend to communicate too little or too much leading up to an event. You should put yourself in the shoes of your guests and think about how much info you would like to get from the event organizer. You should provide all important details and other ways in which you can maximize their experience.
You could use a physical packet but if you are on a budget, a simple email will do the trick. If there are changes to the agenda then you should communicate them as succinctly and as quickly as possible. If it is appropriate, you should circulate a list of attendees to your guests. This fosters connections and can be a benefit for a lot of guests that come away with fresh opportunities.
Forgetting to fuel properly
If you are responsible for feeding and nourishing your guests at classical music concerts Orange County then the best thing you can do for your guests is to feed them and keep them hydrated. You should give special care to the catering. You want the food to be delicious and snacks should provide energy. You should also ensure that the snacks and drinks reach your guests at the right time.